Author name: Pelumi Ilori

For every legal firm, every hour counts, and this is the same for Nigerian law firms. But many law firms still waste valuable time on manual law processes and workflows, which reduce productivity and profitability. If your law firm is part of the firms struggling to meet deadlines, manage documents, or keep track of clients, you’re not alone. We see you. You can correct these time-wasters with the right systems in place. Let’s break down six common ways Nigerian law firms waste time,  and what you can do about them. 1. Manual Client Onboarding The Problem Too many law firms still rely on handwritten forms, WhatsApp messages, or emails to collect client information. It leads to back-and-forth follow-ups, data entry errors, and missed details. The Fix Adopt a digital client intake system using tools like Otawise, where you can manage client information, upload and sign documents electronically, all on one software. 2. Poor Case Tracking and Workflow The Problem Law firms track most cases using notebooks, spreadsheets, or even with their memory, which leads to delays, missed deadlines, and stress during court preparations. The Fix Use a centralized case management platform that lets your team assign tasks, track updates, and receive reminders before deadlines. Otawise, for example, gives you a visual timeline for all your firm cases 3. Lack of Document Organization The Problem Many law firms store important case files across WhatsApp, emails, USB drives, and office cabinets. Time gets wasted searching for files, or worse, recreating them. The Fix Storing documents securely in the cloud. Search by client name, date, or case type. With Otawise, documents are auto-linked to each client, so you always know where to look when you need to search for documents. 4. Inefficient Invoicing and Payment Collection The Problem Law firms often delay sending invoices, rely on manual receipts, or forget to follow up on unpaid fees, leading to cash flow issues. The Fix By automating your firm invoicing process. With Otawise, you can set up templates for different legal services and schedule reminders for clients, with built-in payment tracking. 5. No Client Communication History The Problem Lawyers have conversations with clients via calls, SMS, WhatsApp, and email, with no record or timeline. It causes confusion and miscommunication. The Fix When you use a client portal, it keeps a record of all communication and transactions with your clients. With Otawise, every message, file exchange, or invoice shared is recorded, so your team stays on the same page. 6. Relying on Memory Instead of Systems The Problem Many law firms rely on their staff to remember court dates, follow-ups, and contract deadlines. When someone’s out sick or leaves, nothing moves. The Fix With Otawise, you can automate calendar alerts, task assignments, and follow-ups. Even if someone leaves, the system keeps everything running smoothly. Nigerian Law Firms Need to Work Smarter, Not Harder The legal profession is changing, and firms that continue using outdated systems will fall behind. Time is your most valuable resource. The more you waste it, the less you earn. The fix isn’t hiring more staff. It is using the right tools to do more with less, and this is why we built Otawise: to help you do just that. Ready to stop wasting time in your law firm? Try Otawise, Nigeria’s innovative business tool for law firms that want to grow, simplify operations, and bill better. Learn more about Otawise here Book A DEMO SESSION

Insurance brokers juggle multiple client portfolios, policy schedules, and renewal deadlines, all while trying to provide excellent service and drive revenue. But when renewal reminders get missed, it doesn’t just hurt your client relationships; it can also cost you money and credibility. The good news?  You can now automate your renewal processes, streamline communication, and ensure you never miss another premium again. Why Renewal Automation Matters Manual tracking of policy renewals is not only time-consuming but also highly prone to errors. Whether it is setting reminders in spreadsheets or sticky notes on your desk, things fall apart.  Here is what is  at stake when renewals are missed: How Automation Solves These Problems Here is how brokers can automate and optimize their renewal workflow: 1. Automated Renewal Reminders Use a customer relationship management or business management tool like Otawise to schedule automated emails, to remind both you and your clients of upcoming renewals, 30, 15, 7, and even 1 day before the due date. 2. Centralize Client Policy Information Bonus tip: Customize the message to sound personal, so your clients still feel cared for. Ditch the spreadsheets. Use a dashboard that lets you track all client policies, premium due dates, and coverage details in one place. This enables instant access, quick searches, and better planning. 3. Trigger Auto-Follow-Ups for Unpaid Premiums With the help of intelligent automation, clients get reminders to avoid missing a due date. You can also see automated status updates like “Pending,” “Paid,” or “Overdue”, without having to lift a finger. 4. Generate Renewal Invoices Instantly Don’t wait till the last minute. Automatically generate invoices based on existing policy templates and send them out in advance, giving your clients enough time to prepare. 5. Keep Your Clients in the Loop Use automated workflows to educate your clients on what their renewal covers, any changes in premium, and policy comparisons. This positions you as a proactive, trustworthy advisor, not just a seller. Use Case: Insurance Broker Renewal Automation An insurance broker leverages Otawise to automate their entire renewal calendar, including automated reminders, invoice scheduling, and client follow-ups. Within just two months of implementation, the broker experiences a 40% reduction in missed premium payments and a noticeable improvement in client satisfaction. The automated system ensures timely communication and organized workflows, helping the broker stay consistently informed and responsive, without manual tracking or last-minute stress. Final Thoughts: Stop Chasing Renewals Manually Automation is not about replacing the human touch; it is all about freeing up your time to deliver better service and scale your brokerage. With the right tools, you’ll never have to worry about missing a premium again. Ready to Automate Your Insurance Business? Sign up for a free demo of Otawise,  your all-in-one solution for CRM, invoicing, client management, and automated workflows.